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Library Policies: Circulation Policy

Circulation Policy

Circulation Policy


Overview

The Card

Borrowing Privileges and Restrictions

Students
Distance Students
Faculty
Staff
Family
Board of Trustee members
Alumni
Mitchell Public Library Patrons
Friends of McGovern Library

Renewals

Reserves

AV Equipment

Borrowing procedure

Overdues and Fines

Loss of Borrowing Privileges

Lost, Mutilated or Damaged Materials

Overview

The primary mission of McGovern Library is to support the educational curriculum of the university.  The Library aims to serve all members of the campus community by meeting their instructional, research, and general information needs.  The library staff also supports Dakota Wesleyan’s mission through active participation in campus and civic activities.

The Card

All students, faculty and staff are issued a DWU ID card. Students, faculty and staff may obtain a DWU ID in the Campus Life office. The card should be activated at the Library Circulation Desk, and then serves as your library card. (Replacement cards may be obtained at the Campus Life Office.  If a card is lost or stolen, please notify the Circulation Supervisor.)

After activation in the library, your card can be used to check out library materials, place interlibrary loan requests, and log on to library databases.  Library materials will not be checked out to anyone without a valid, current, and activated DWU ID (your own) in hand at the time of check out.

Alumni, Mitchell Public Library patrons, and other non-DWU community patrons may be eligible for DWU library cards.  See below for details, or inquire at the Library Circulation Desk.


Borrowing Privileges and Restrictions

Dakota Wesleyan Students

McGovern Library checks out books, videos, CDs, and certain audio visual equipment to DWU Students.  Reference books, newspapers, periodicals, and microforms cannot be checked out.

  • Books may be checked out for three weeks
  • CDs  may be checked out for five days
  • DVDs and video tapes may be checked out for one week.
  • The loan period for AV equipment varies from one day to three days
  • Materials (excluding equipment) may be renewed five times unless requested by another patron.

Dakota Wesleyan Distance Education Students*

*Distance students are those students enrolled solely in online courses or those students enrolled in the Huron and Sioux Falls nursing programs, and whose primary residence is not in Mitchell. If you are not certain of your status, or if you are a student whose status has changed, please contact the circulation supervisor, Judy Lehi by email (julehi@dwu.edu) or phone at (605) 995-2894. If you have any questions or difficulties receiving or returning materials call this same number.

Distance Education students may request books, CDs, VHS tapes and DVDs, and other normally circulating materials be sent to them.  AV equipment, reference books, newspapers, journals and magazines, and microforms cannot be borrowed.  Photocopies of articles from magazines or journals may be requested.  For more information, see Requesting materials NOT owned by McGovern Library.

  • Books may be used for three weeks from the date received
  • CDs may be used for five days from the date received.
  • DVDs and video tapes may used for one week from the date received
  • Materials may be renewed five times unless requested by another patron.

For more information on requesting and delivery of materials owned by the library see Requesting Library Materials.

Dakota Wesleyan Faculty

Dakota Wesleyan University faculty may check out books, videos, compact discs, and audio-visual equipment.  Reference books, newspapers, periodicals, and microforms may be checked out only under special circumstances.

  • Books may be checked out for one semester.
  • CDs check out for five days
  • DVDs and video tapes are checked out for one week
  • Audio-visual equipment loan periods vary depending upon the availability of the equipment and need of the instructor.
  • Materials may be renewed for one additional loan period unless it has been requested by another patron.

Dakota Wesleyan Staff

McGovern Library checks out books, videos, compact discs, and audio-visual equipment to staff.  Reference books, newspapers, periodicals, and microforms cannot be checked out.

  • Books may be checked out for three weeks.
  • CDs are checked out for five day
  • DVDs & video tapes are checked out for one week.
  • Audio-visual equipment loan periods vary depending upon the availability of the equipment and need of the staff member
  • Materials may be renewed five times unless requested by another patron.

Dakota Wesleyan Family

Family members of Dakota Wesleyan Faculty and Staff must be at least six years of age to apply for a library card.  Reserve items, newspapers, periodicals, microforms and equipment cannot be checked out.

  • Books may be checked out for three weeks.
  • CDs are checked out for five days
  • DVDs & video tapes are checked out for one week.
  • Materials may be renewed once

Board of Trustees Members

Dakota Wesleyan University Board of Trustee members may check out books, videos, CDs, and audio-visual equipment.  Reference books, newspapers, periodicals, and microform may be checked out only under special circumstances.

  • Books may be checked out for one semester.
  • CDs check out for five days
  • DVDs and video tapes are checked out for one week
  • Materials may be renewed for one additional loan period unless requested by another patron.

Alumni

DWU graduates are eligible for an Alumni card with no expiration date.

  • Reserve items, special collections, newspapers, periodicals, microform, video tapes, DVDs and CDs cannot be checked out.
  • Books may be checked out for two weeks.
  • Patrons may have up to four books checked out at one time.
  • Items may be renewed once

Mitchell Public Library Patrons

McGovern Library is open to area residents. To apply for a McGovern Library card the applicant must be sixteen years of age or older and have a valid Mitchell Public Library card. Two forms of identification are required: a Mitchell Public Library card and either a school ID, a valid driver’s license or another form of government-issued ID.

  • Reserve items, special collections, newspapers, periodicals, microform, video tapes, DVDs and CDs cannot be checked out.
  • Books may be checked out for two weeks.
  • Patrons may have up to four books checked out at one time.
  • Items may be renewed once

Friends of the McGovern Library -- Two Year Membership fee - $25.00

McGovern Library checks out books, videos and CDs to Friends of the McGovern Library patrons.  Reference books, special collections, newspapers, periodicals, and microforms cannot be checked out.

  • Books may be checked out for three weeks.
  • CDs are checked out for five days
  • DVDs & video tapes are checked out for one week.
  • Materials may be renewed five times unless requested by another patron.

Renewals

Renewals may be requested by phone (605) 995-2618, in person at the circulation desk or online via the library catalog in the patron’s record (sign in to My Library Card).

Reserves

The Course Reserve collection consists of items put on Reserve by faculty for DWU courses.  McGovern Library checks out Course Reserve items only to DWU students, faculty and staff.  The Course Reserve collection is located behind the Circulation Desk.  Items on Course Reserve may be requested from the circulation desk staff.  The check out period for items on Course Reserve varies.

  • Library Use Only - Reserve materials may not be taken out of the library.
  • One Day Use - Reserve materials may be checked out for one day.
  • Two Day Use - Reserve materials may be checked out for two days.
  • Three Day Use - Reserve materials may be checked out for three days.

Reserve items must be returned to the circulation desk after each use.

AV Equipment

All circulating audio-visual equipment owned by McGovern Library is available for use by current students, faculty, and staff of Dakota Wesleyan University.

  • AV equipment held by the library is intended for University-related events. Equipment owned by McGovern Library may not be checked out and used for personal gain.
  • AV equipment is available on a first-come, first-served basis.
  • Reservations are required for certain pieces of equipment and should be made no less than twenty-four (24) hours in advance of the time needed and may be made up to two weeks in advance of the time needed. Please call (995-2618) or e-mail ( julehi@dwu.edu) with questions regarding the need for making reservations.

Procedure for Checking out AV Equipment

  • Fill out a reserve slip completely (if required).
  • When arriving to pick up equipment, a patron must have his or her library card in their immediate possession. No library materials may be checked out without a valid library card.
  • Request the equipment or the necessary key from the circulation staff working at the desk. The staff member will verify the reservation (if required), obtain the necessary equipment or key and check it out to the patron. (If needed, library staff can provide basic operating instructions.

Overdue Notices and Fines

When materials become overdue McGovern Library sends overdue notices to the borrower once a week or until each item is declared lost by the system and billed. All borrowers (except faculty and staff) will be subject to fines for each item that is kept overdue from the first day overdue until the item is returned.  Failure to receive an overdue notice does not relieve a borrower from the responsibility of returning material(s) by the due date.

  • Fines for library materials are $.20 per day; $5.00 maximum per item.
  • Fines for Reserve materials are five dollars ($5.00) per item/ per day until returned.
  • Fines for audio visual equipment are ten dollars ($10.00) per item/ per day until returned

Loss of Borrowing Privileges

Students are blocked from borrowing when fines accrue to $5.00. Mitchell Public Library and DWU Family patrons are blocked from borrowing when fines accrue to $1.00.

 Lost, Mutilated or Damaged Materials

All borrowers (including faculty and staff) will be charged the replacement cost of lost or mutilated materials.  All borrowers will be charged the repair or replacement cost of damaged materials.  In addition, a non-refundable processing fee will be assessed for each lost, mutilated, and or damaged item.

© 2016 McGovern Library, Dakota Wesleyan University

Contact us: McGovern Library | Ph. 605.995.2618 | Fax 605.995.2893 | 1201 McGovern Avenue, Mitchell, SD 57301