Interlibrary Loan Policy
Table of Contents
Interlibrary Loan is a worldwide cooperative sharing agreement between libraries that affords library users in any location the means to borrow materials not available locally from another library in the same state, region, country, or the world.
McGovern Library fully supports and actively participates in Interlibrary Loan activities in accordance with the following objectives from the Library's mission statement:
2. To provide access to local, regional, and worldwide information sources.
6. To support and participate in local, regional, national, and international networks that share resources and services.
7. To make optimal use of human, financial, and physical resources in providing library services in an ever-changing environment.
Interlibrary Loan may be subdivided into Supplying and Requesting activities. McGovern Library's Interlibrary Loan Policy begins at this subdivision.
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Interlibrary Loan Supplying Policy
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2.3. Special Collections materials (Jennewein, Boyajian, etc.) do not circulate.
2.4. Materials in formats not specifically named in this section circulate on a case-by-case basis.
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Interlibrary Loan Requesting Policy
3.1. Interlibrary Loan materials must be returned by the due date specified.
3.1.1. Failure to return Interlibrary Loan materials or request a renewal by the due date will result in the following disciplinary action by McGovern Library:
3.1.1.1. Replacement cost and processing fees for the unreturned item(s) will be charged to the requester’s library account.
3.1.1.2.Suspension of all borrowing privileges for McGovern Library materials until the overdue Interlibrary Loan material(s) have been returned or full payment has been received.
3.1.1.3.Upon return of the overdue item(s), or receipt of payment, restriction of Interlibrary Loan privileges for 1 full semester during which all items with due dates will be designated “In Library Use Only.”3.1.1.4. If a further violation of occurs during this period, the patron’s Interlibrary Loan privileges will be immediately suspended for a semester long period, and any further materials with due dates borrowed by the patron will be designated “In library use only” for the duration of the patron’s enrollment.
3.1.2. Refusal to return Interlibrary Loan materials when requested by the library staff is considered a flagrant and intentional violation of the Academic Integrity policy. Violations of the Academic Integrity policy will be reported to the College Dean and the Provost.
3.2. The patron is responsible for paying any and all charges levied by the supplying library for the recovery, repair, or replacement of items which become lost, stolen, damaged, destroyed, or otherwise overdue while the patron's responsibility. A non-refundable, $15.00 processing fee will be charged by McGovern Library, in addition to any charges levied by the supplying library.
3.2.1. The patron is not financially liable for the loss, theft, damage, or destruction of the supplying library's Interlibrary Loan material while the material is in transit, being processed, or waiting for pick up.
1.1 No more than "a reasonable number" of Interlibrary Loan requests may be submitted by one person for a single paper or project, or in one day, unless permission is granted by a McGovern Library staff member.
1.1.1. For practical purposes, "a reasonable number" is defined as the number of Interlibrary Loan requests necessary for the patron to research any topic as completely, thoroughly, and comprehensively as desired.
1.1.2 Alumni and Mitchell Public Library patrons, even those with valid McGovern Library barcodes, must use the Interlibrary Loan services available at their local public library.
2.1. The supplying library determines the loan period, renewal availability, and any usage restrictions for all requested materials.
2.1.1. Non-returnables (photocopies/microfiche copies) will be sent on via campus mail or to the requester's email account. These materials become the property of the requestor.
2.2. Returnables (items with due dates) not picked up within two weeks from the date of notification, or by the due date, whichever is earlier, will be returned to the supplying library
2.2.1. Failure to pick up Interlibrary Loan materials twice in one semester will result in disciplinary action apportioned by McGovern Library, up to and including suspension of the patron's Interlibrary Loan privileges for a specified period of time.
Interlibrary Loan for Distance Education Students
*Distance students are those student enrolled solely in online courses with no on-campus component, and whose primary residence is more than X miles from Dakota Wesleyan University. If you are not certain of your status, or if you are a student whose status has changed, please contact the circulation supervisor, Judy Lehi by email (julehi@dwu.edu) or phone at (605) 995-2894.
All General Interlibrary Loan principles detailed above apply to Distance Education Students, with the following stipulations:
1.1. Via the Interlibrary Loan links found in the Library Catalog. Fill in all fields completely, making sure to include your current mailing address and contact information.
1.1.1.Enter the phrase "Distance student" in the notes field.
1.2. By signing in to the Library Catalog, clicking the My Library Card tab, and filling in the blank Interlibrary Loan Form (top of form will read “Interlibrary Loan Form – Request to borrow an item”)
1.2.1. Enter the phrase "Distance student" in the notes field.
2.1. The requester assumes complete and total responsibility for the supplying library’s Interlibrary Loan materials from the moment materials leave McGovern Library until the moment they are received back at McGovern Library.
2.1.1.The patron is responsible for paying any and all charges levied by the supplying library for the recovery, repair, or replacement of items which become lost, stolen, damaged, destroyed, or otherwise overdue while the patron’s responsibility. A non-refundable, $15.00 processing fee will be charged by McGovern Library, in addition to any charges levied by the supplying library.
2.1.2. The patron is not financially liable for the loss, theft, damage, or destruction of the supplying library’s Interlibrary Loan material while the material is in transit to or from the lending library, or while being processed at McGovern Library.
2.2. The requester assumes the cost of returning the materials to McGovern Library via UPS.
2.3. Interlibrary Loan materials must be shipped back to McGovern Library, or a renewal requested on or before the due date specified.
2.3.1. Failure to return Interlibrary Loan materials or request a renewal by the due date will result in the following disciplinary action by McGovern Library:
2.3.1.1. Replacement cost and processing fees for the unreturned item will be charged to the requester’s library account.
2.3.1.2. Suspension of all borrowing privileges for McGovern Library materials until the overdue Interlibrary Loan material(s) have been returned or full payment received.
2.3.2. Refusal to return Interlibrary Loan materials when requested by the library staff is considered a flagrant and intentional violation of the Academic Integrity policy. Violations of the Academic Integrity policy will be reported to the College Dean and the Provost.
3.1. Go to the Library Catalog, and sign in using your barcode number and password. Once signed in, click the My Library Card tab and select the InterLibrary Loan Form link.
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