Phone:
(605) 995-2618
Email:
archives@dwu.edu
Mailing Address:
McGovern Library Archives
1200 W. University Ave.
Mitchell, SD 57301
Hours:
Monday - Friday
8:00 am - 5:00 pm
Saturday & Sunday
Closed
Dakota Wesleyan University Archives: Collection Development Policy for the University Archives Collection
The mission of the Dakota Wesleyan University Archives is to collect and preserve official records, publications, and other materials in all formats that document the history of Dakota Wesleyan University and the work of its faculty, administrators, staff, students, and alumni in a manner that maximizes the findability of materials, the accessibility of those materials, and the sustainability of the archives themselves.
The University Archives documents all aspects of Dakota Wesleyan University history from 1885 to present. The purposes of the university’s archival documentation are to:
The sections below represent the general collecting areas of the Dakota Wesleyan University Archives. The archives collect materials in a wide variety of formats, including paper documents, electronic and digital-born records, artifacts, photographic media, audio, and moving images. In addition to content, the archives also considers the long-term preservation needs of the materials collected, and the preservation capabilities and capacities of the archives themselves (i.e., including spatial and other capacities - e.g., the need to add duplicate copies of materials into the archive’s holdings).
University records that have historical, fiscal and/or legal value. These records include:
Historical materials that help to tell the DWU story and to document the people, places, and events that contribute to that story. These records include:
University publications and organizational records that were published and distributed either internally or externally. These records include:
The Dakota Wesleyan University Archives is dedicated to preserving critical historical information, and as such, does not categorically accept or reject records based on their type. However, it is the posion of the University Archives that the following types of records are mostly likely to contain important historical information that should be preserved in the archives:
Similarly, there are genres of records that are not likely to warrant permanent retention in the archives. These include:
Below are the areas and resources that the archives either does not collect or no longer collects. Materials that the archives does not accept generally fall into three broad categories: materials better suited to other repositories, short-term or active records, and materials duplicative of our current holdings. These items include:
Note: A maximum of two copies of any printed publication or memorabilia item will be collected by the University Archives.
Deaccessioning is an essential function and tool of collection development and curation. Material selected to be deaccessioned may be returned to the donor (based on donor agreements), gifted/transferred to a more appropriate repository, or discarded. In identifying materials for deaccessioning the Archives staff considers the following:
This policy will be reviewed every 5 years from the initial date of approval.
October 2022
Dakota Wesleyan University Archives: Collection Development Policy for the George S. McGovern Collection
The mission of the Dakota Wesleyan University Archives is to collect and preserve official records, publications, and other materials in all formats that document the history of Dakota Wesleyan University and the work of its faculty, administrators, staff, students, and alumni in a manner that maximizes the findability of materials, the accessibility of those materials, and the sustainability of the archives themselves.
The George S. McGovern Collection within the University Archives documents materials by and about Senator George McGovern’s career and life. The purposes of this documentation are to:
The sections below represent the general collecting areas of the George S. McGovern Collection within the University Archives. The archives collect materials in a wide variety of formats, including paper documents, electronic and digital-born records, artifacts, photographic media, audio, and moving images. In addition to content, the archives also considers the long-term preservation needs of the materials collected, and the preservation capabilities and capacities of the archives themselves (i.e., including spatial and other capacities - e.g., the need to add duplicate copies of materials into the archive’s holdings).
The George S. McGovern Collection includes materials by and about George McGovern, his time at Dakota Wesleyan University as a student and as a professor, his political career, and his personal life. These records include:
The Dakota Wesleyan University Archives is dedicated to preserving critical historical information, and as such, does not categorically accept or reject records based on their type. However, it is the position of the University Archives that the following types of records are mostly likely to contain important historical information that should be preserved in the archives:
Similarly, there are genres of records that are not likely to warrant permanent retention in the archives. These include:
Below are the areas and resources that the archives either does not collect or no longer collects. Materials that the archives does not accept generally fall into three broad categories: materials better suited to other repositories, short-term or active records, and materials duplicative of our current holdings. These items include:
Note: A maximum of two copies of any printed publication or memorabilia item will be collected by the University Archives.
Deaccessioning is an essential function and tool of collection development and curation. Material selected to be deaccessioned may be returned to the donor (based on donor agreements), gifted/transferred to a more appropriate repository, or discarded. In identifying materials for deaccessioning the Archives staff considers the following:
This policy will be reviewed every 5 years from the initial date of approval.
October 2022
Dakota Wesleyan University Archives: Collection Development Policy for the Francis H. Case Collection
The mission of the Dakota Wesleyan University Archives is to collect and preserve official records, publications, and other materials in all formats that document the history of Dakota Wesleyan University and the work of its faculty, administrators, staff, students, and alumni in a manner that maximizes the findability of materials, the accessibility of those materials, and the sustainability of the archives themselves.
The Francis H. Case Collection within the University Archives documents materials regarding Senator Francis Case’s political career. The purposes of this documentation are to:
Provide historical information and support and facilitate research around the subject of Francis Case and his career.
Serve faculty, student, alumni, and nonaffiliate research interests related to Francis Case.
Support the university’s educational mission.
Support exhibits, commemorative activities, and use of historical materials in university communications, and other examples of public history.
The sections below represent the general collecting areas of the Francis H. Case Collection within the University Archives. The archives collect materials in a wide variety of formats, including paper documents, electronic and digital-born records, artifacts, photographic media, audio, and moving images. In addition to content, the archives also considers the long-term preservation needs of the materials collected, and the preservation capabilities and capacities of the archives themselves (i.e., including spatial and other capacities - e.g., the need to add duplicate copies of materials into the archive’s holdings).
The Francis H. Case Collection includes materials by and about Francis Case, his congressional papers, and his time at Dakota Wesleyan University as a student. These records include:
Congressional papers and materials.
Biographical materials.
Correspondences, journals, and diaries.
Papers and written materials.
Photographs and film.
Memorabilia, ephemera, and artwork.
The Dakota Wesleyan University Archives is dedicated to preserving critical historical information, and as such, does not categorically accept or reject records based on their type. However, it is the position of the University Archives that the following types of records are mostly likely to contain important historical information that should be preserved in the archives:
Publications and printed materials such as programs; newsletters and newspapers; leaflets, brochures, and booklets; catalogs and bulletins; posters; press releases and other promotional materials.
Reports: annual, quarterly, working group, committee and similar reports that summarize, draw conclusions, or make recommendations.
Correspondence of a substantive nature, e.g., emails, letters, and memos discussing or communicating information to a limited number of individuals.
Similarly, there are genres of records that are not likely to warrant permanent retention in the archives. These include:
Working files and drafts for publications or reports when final versions are available.
Accounting and financial records for routine transactions.
Data entry forms and worksheets.
Correspondence of a routine nature, e.g., form letters and standard cover memos.
Files that contain only copies of forms that are permanently maintained by others.
Below are the areas and resources that the archives either does not collect or no longer collects. Materials that the archives does not accept generally fall into three broad categories: materials better suited to other repositories, short-term or active records, and materials duplicative of our current holdings. These items include:
Non-Francis Case related records
Personal documents and files of individuals
Large items that are better suited for museum displays
Materials exhibiting mold or exposure to rodents and pests
Severely damaged or extremely fragile items
Material unrelated to Francis Case and outside of the archives collecting areas
Duplicate copies of materials already held by the DWU Archives
Note: A maximum of two copies of any printed publication or memorabilia item will be collected by the University Archives.
Deaccessioning is an essential function and tool of collection development and curation. Material selected to be deaccessioned may be returned to the donor (based on donor agreements), gifted/transferred to a more appropriate repository, or discarded. In identifying materials for deaccessioning the Archives staff considers the following:
Does the material in question fall within the scope of the archives collection development policy and collecting practices?
Has the material deteriorated in such a way that it cannot be reproduced or is beyond being useful due to its condition?
Have the materials been subjected to poor environmental conditions, resulting in mold, water damage, fire damage, or the materials show evidence of being exposed to rodents or pests?
Do any established externally imposed restrictions such as records retention schedules, deposition authorizations, or donor agreements apply to the materials?
Are there more than two copies held within the archives?
This policy will be reviewed every 5 years from the initial date of approval.
October 2022
Dakota Wesleyan University Archives: Collection Development Policy for the J. Leonard Jennewein Collection
The mission of the Dakota Wesleyan University Archives is to collect and preserve official records, publications, and other materials in all formats that document the history of Dakota Wesleyan University and the work of its faculty, administrators, staff, students, and alumni in a manner that maximizes the findability of materials, the accessibility of those materials, and the sustainability of the archives themselves.
The J. Leonard Jennewein Collection within the University Archives is a subset of the Jennewein Western Library and documents South Dakota and the region. The purposes of the university’s archival documentation are to:
The sections below represent the general collecting areas of the J. Leonard Jennewein Collection within the University Archives. The archives collect materials in a wide variety of formats, including paper documents, electronic and digital-born records, artifacts, photographic media, audio, and moving images. In addition to content, the archives also considers the long-term preservation needs of the materials collected, and the preservation capabilities and capacities of the archives themselves (i.e., including spatial and other capacities - e.g., the need to add duplicate copies of materials into the archive’s holdings).
The J. Leonard Jennewein Collection includes documents, materials, and books about South Dakota and the region. These records include:
At this time, the Dakota Wesleyan University Archives is not actively collecting or receiving donations for the J. Leonard Jennewein Collection within the University Archives.
Note: A maximum of two copies of any printed publication or memorabilia item will be collected by the University Archives.
Deaccessioning is an essential function and tool of collection development and curation. Material selected to be deaccessioned may be returned to the donor (based on donor agreements), gifted/transferred to a more appropriate repository, or discarded. In identifying materials for deaccessioning the Archives staff considers the following:
This policy will be reviewed every 5 years from the initial date of approval.
The J. Leonard Jennewein Collection within the University Archives, along with the Jennewein Western Library Collection will be reviewed every 3 years to determine appropriate locations of materials.
October 2022
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Email: library@dwu.edu | Phone: (605) 995-2618 | 1200 W. University Ave, Mitchell, SD 57301